Booster Club Bylaws
BYLAWS OF THE BARRACUDA DIAMOND CLUB, INC.
These bylaws were voted upon and passed at the special meeting of the Coral Reef Diamond Club, Inc., now known as The Barracuda Diamond Club, Inc., hereafter referred to as “the Association”, the “Organization” or the “Booster Club”) on 17th day of June 1998.
ARTICLE I ASSOCIATION
The Association exists as a Non-Profit organization incorporated in the State of Florida, February 16, 1998.
ARTICLE II PURPOSE
Section 1. The Objects (Purposes) of the Association are:
a. To promote the welfare of the youth participating in the Coral Reef Senior High Baseball Team, at home, School, community and place of worship.& As such, it should be clearly understood and expressed that the Association’s orientation, including its leadership, general membership, coach, and all other stakeholders, (hereafter referred to collectively as the “Association”) are the supporting vehicle that is responsible for fashioning a vision of excellence; for the Coral Reef Baseball program and, as such, will attempt, systematically, to create, organize, and supervise a fundraising structure and calendar in order to carry out the mandates of that vision. This fundraising framework will be constantly promoted through critical dialogue and constructive criticism to which all parties (stakeholders) are empowered with access. This process is to be conceived and carried out within a culture of ethical integrity and functional compromise. The Association will engender participation of all of the members of the Association by continually recruiting and empowering its stakeholders to serve in a capacity consistent with above said orientation. The rationale of the Association is that no matter what the intention, no person, entity, or organization can supersede the head coach’s authority with respect to team and player discipline, on field practice and game decisions, and the selection of player personnel and team assignments.
b. To promote good sportsmanship, school spirit, leadership, community interest, and community service.
c. To secure and use funds for the construction of fences, dugouts, concession stand, restrooms, scoreboard, lights, storage area, d press box area for the baseball field and other baseball related usages as deemed so by the Executive Board and/or the Association.
d. To raise and secure funds to finance the development and equipping the program.
e. To maintain the baseball field and facilities to always have them in good playing condition.
f. To bring into closer relationship the home, school and program, that parents, teachers, directors (coaches) and sponsors may cooperate intelligently in the education and extra-curricular activities of the youth.
Section 2. The Objects of this Association are promoted through an enhancement program involving the cooperative efforts of parents, teachers, directors (coaches) and sponsors; are developed through conferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in Article III.
Section 3. The Organization is organized exclusively for the charitable, scientific, literary, or educational purposes within the meaning of section 501 (c)(3) of the Internal Revenue Code or corresponding Section of any future Federal tax code (hereinafter “Internal Revenue Code”).
ARTICLE III POLICIES
The following are basic policies of this Association:
a. The Association shall be noncommercial, non-sectarian, and nonpartisan.
b. The name of the Organization, or the names of any members in their official capacities shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to promotion of the Objects of the Organization.
c. The Association shall not, directly or indirectly, participate or intervene (in any way including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
d. The Association shall work with the school to provide proper image and quality enrichment for the youth it serves.
e. The Organization shall not enter into membership with other organizations. The Association may cooperate with other organizations and agencies concerned with youth welfare, but persons representing the Association shall make no commitments that bind the Association.
f. No part of the net earnings or the Organization shall inure to the benefit of, or be distributable to its members, directors, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.
g. Notwithstanding any other provision of these articles, the Organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.
h. Upon the dissolution of this Organization, after paying or adequately providing for the debts and obligations of the Organization, the remaining assets shall be distributed to one or more non-profit funds, foundations, or organizations wh.1ch have established their tax exempt status under Section 501 (c)(3) of the Internal Revenue Code.
ARTICLE IV MEMBERSHIP
Section 1. Membership in this booster club shall be made available to any individual who has substantial interest in and/or ties to a currently participating Coral Reef Baseball Player (i.e. parent, guardian, grandparent, teacher, alumni, sponsor, mentor, or coach) and/or who subscribes to the Objects and basic policies of this Organization, without regard to race, color, creed, or national origin, under such rules and regulations not in conflict with the provisions of these bylaws.
Section 2. Only members of the Association shall be eligible to participate in the business meetings, or to serve in any of its elective or appointive positions.
Section 3. The Association shall conduct an annual enrollment of members, but persons may be admitted to membership at any time.
Section 4. Each family (father and mother, or legal guardians) of the Association shall pay annual dues of $25 to the association.
Section 5. A membership report (roster) will be prepared by the Secretary and kept on file annually showing the name and address of the officers and the general membership or of the Association, the amount of dues collected during the period covered, and the number of members of the Association.
Section 6. The membership shall be valid from the time of enrollment until September 30th of the following school year. All memberships that were to have expired on July 1, 2002 shall be extended to September 30, 2002.
Section 7. Each paid member along with each baseball coach (membership for the head coach will be deemed automatic and in perpetual good standing without payment) will have one vote for officers or anything that comes before the Association.
Section 8. The Executive Board at its discretion may appoint, elect or cause to be elected, a designated member of the baseball team to serve in the position of the “Player Representative”. The “Player Representative” shall be deemed in good standing without payment) and will have one vote for officers or anything that comes before the Association, until such time as the Executive Board abolishes the position.
ARTICLE V OFFICERS
Section 1. Each officer of this association shall be a member of this Association, before being eligible to serve as an officer.
Section 2. Officers and their election:
a. The officers of this Association shall consist of a President, and three (3) Vice Presidents, a Secretary, and a Treasurer.
b. Officers shall be elected by ballot annually in the month of May or June. However, if there is but one nominee for any office, election for that office may be by show of hands or voice vote.
c. Officers shall assume their official duties following the end of the school year and shall serve for a term of one year or until their successors are elected.
Section 3. Nominations. Nominations will be made by the Executive Board at the last board meeting before the annual meeting, and elections will be held at the annual meeting.
Section 4. Vacancies: A vacancy occurring in any office except President shall be filled for the un-expired term by a person elected by a majority vote of the Executive Board, notice of such an election having been given. In case a vacancy occurs in the office of president the election shall be held at a regular or special meeting of the association, notice of such election having been given, seven days prior to the election.
Section 5. A member whose dues have not been paid prior to the annual election meeting may not vote in the annual election of officers.
Section 6. Any person holding an elected or appointed position in this association shall serve for a designated term or until his/her successor is elected or appointed.
ARTICLE VI OFFICERS DUTIES
Section 1. The President shall preside at all meetings of the association, the Executive Committee and the Executive Board at which he/she may be present; shall perform such other duties as may be prescribed in these bylaws or assigned to him/her by the association, or by the Executive Board; may appoint a parliamentarian and historian, with the approval of the Executive Board; and shall coordinate the work of the officers and committees of the Association in order that the Objects may be promoted. The Association fiscal year runs from July 1st to June 30th of the following year. It shall be the President’s responsibility, together with the Treasurer, to insure the the Barrcauda Diamond Club, Inc.’s non-profit tax return (Form 990EZ and Schedule A) is filed with the filed with the IRS by November 15th of each year.
Section 2. The Vice-President(s) shall act as an aide(s) to the President. The Executive Board shall appoint one of the three Vice Presidents to perform the duties of the President in the absence or disability of that officer to act.
Section 3. The Secretary shall record the minutes of all meetings of the association and of the Executive Committee and Executive Board, and shall perform such other duties as may be delegated to him/her.
Section 4. The Treasurer shall have custody of all of the funds of the Association; shall keep a full and accurate account of the receipts and expenditures; and shall make disbursements in accordance with the approved budget, as authorized by the Association, the Executive Board, the Executive Committee, or a Special Committee. Three signatures must be on file at the bank, with only one signature required on all CRDC checks. The Treasurer shall present a financial statement at every meeting of the Association and at other times when requested by the Executive Board and shall make a full report at the annual meeting. The Treasurer shall be responsible for the maintenance of such books of account and records as condition to the requirements of Article VII, Section 3, of the bylaws. It shall be the President’s responsibility, together with the Treasurer, to insure the the Barrcauda Diamond Club, Inc.’s non-profit tax return (Form 990EZ and Schedule A) is filed with the filed with the IRS by November 15th of each year. The Treasurers accounts shall be examined annually by an auditing committee of no less than three members, who satisfied that the Treasurers annual report is correct, shall sign a statement to that fact at the end of the report. The auditing committee shall be appointed by the Executive Board. The auditor’s report shall be given at the next regular meeting after their appointment.
Section 5. All officers shall:
a. Perform the duties prescribed in these bylaws and by parliamentary authority adopted by this Association.
b. Deliver to their successors all official material not later than ten days following the end of the school year or the installment of the incoming successors, whichever comes last.
ARTICLE VII MEETINGS
Section 1. Regular meetings of the association shall be held monthly during the school year, unless otherwise provided by the Association or by the Executive Board. Five (5) days notice shall be given of change of date.
Section 2. Special meetings may be called by the Executive Board, provided two (2) days notice has been given.
Section 3. The last regular meeting of the Association shall be in May or June and shall be known as the annual meeting.
Section 4. Ten (10) members shall constitute a quorum for the transaction of business in any meeting of this Association.
Section 5. The “maximum time” duration of any Executive Board meeting or general Association meeting shall be two and one half hours (2 ½) long, after having been called to order. At the end of the “maximum time” of the meeting it shall be deemed officially ended and no more business can be conducted, and/or votes taken on any issues or items of these meetings, unless the required number of members to form a quorum, agree to by a majority vote to extend the “maximum time” of the meeting. The agreed upon extension of the “maximum time” shall be for an additional thirty (30) minutes. After this additional thirty (30) minutes has expired, the meeting shall be deemed officially ended and no more business can be conducted.
ARTICLE VIII EXECUTIVE BOARD
Section 1. The Executive Board shall consist of the officers of the association, up to six members at large, and the coach and/or the school representative. The members at large will be the chairpersons of the standing committees who shall be selected by the officers of the association. The members of the Executive Board shall serve until the election and qualification of their successors.
Section 2. The duties of the Executive Board shall be:
a. To transact necessary business in the intervals between association meetings and such other business as may be referred to it by the association.
b. To create and abolish standing committees.
c. To approve the plans of work proposed by the standing committees.
d. To present a report at the regular meetings of the Association.
e. To appoint an auditing committee at least two weeks before the annual meeting to audit the Treasurers accounts.
f. To prepare and submit to the Association for approval a budget for the fiscal year.
g. To approve routine bills within the limits of the budget.
Section 3. Regular meetings of the Executive Board shall be held monthly during the school year, the time to be fixed by the board at its first meeting of the year. A majority of the Executive Board members shall constitute a quorum. Special board meetings may be called by the President, or by a majority of the Executive Board.
ARTICLE IX EXECUTIVE COMMITTEE
Section 1. The Executive Committee shall consist of the elected officers.
Section 2. The duties of the Executive Committee shall be to transact emergency business in the interval between Executive Board meetings.
Section 3. The majority of the Executive Committee shall constitute a quorum.
Section 4. Meetings of the Executive Committee shall be held as needed.
ARTICLE X COMMITTEES
Section 1. The Executive Board may create such standing committees, as it may deem necessary to promote the Objects and carry on the work of the Association. The standing committee shall be led by a chairperson whose term of each chairman shall be one year and/or until the election and qualification his/her successor.
Section 2. The chairperson of each standing committee shall present a plan of work to the Executive Board for approval. No committee work shall be undertaken without the consent of the Executive Board.
Section 3. The power to form special committees and appoint their members rests with the Association and the Executive Board.
Section 4. The President shall be a member ex-officio of all committees except the nominating committee.
ARTICLE XI FISCAL YEAR
Fiscal year. The fiscal year shall begin on July 1st and end on June 30th of the following year.
ARTICLE XII GOVERNING AUTHORITY
Parliamentary Authority. The rules contained in the current edition of Robrts Rules of Order Latest Revised Edition shall govern the Association in all cases in which they are applicable and in which they are not in conflict with these bylaws, the articles of incorporation, or the non-profit corporation act under which the Association may be incorporated.
ARTICLE XIII AMENDING THE BYLAWS
a. These Bylaws may be amended at any regular meeting of the Association by a two-thirds vote of the members present and voting, provided that notice of the proposed amendment shall have been given at least 30 days prior to the meeting at which the amendment is voted upon and that the proposed amendment shall be subject to approval of the coach and/or the school representative.
b. A committee may be appointed to submit a revised set of Bylaws as a substitute for the existing Bylaws only by a majority vote at a meeting of the Association, or by a two-thirds vote of the Executive Board. The requirement for adoption of a revised set of Bylaws shall be the same as in the case of an amendment.
c. Submission of amendments or revised Bylaws for approval by coach and/or the school representative shall be in accordance with their own governing guidelines.
Section 2. The Association shall take action promptly to incorporate amendments in its Bylaws.
ARTICLE XIV NOTICE PROVISIONS
a. A website www.coralreefbaseball.com has been established and will be maintained for the exclusive use of the Executive Board, the Association and its members, players, coaches and committees.
b. The requirements of notice as referred to herein shall be deemed satisfied when posted on this web site for the prescribed periods of time as required within these Bylaws.